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Expat Expo

Exhibitor Information - BASEL

Event Date & Time

Expat Expo is open to the public from 11:00  – 18:00 on 16th February 2025 (Sunday) at the Messe & Congress Center Basel

  • Exhibitor stand set-up is from 8:30 AM to 10:50 AM on the event day. 
  • No deliveries or set up is possible before the event day (16th February).
  • Kindly note that all your setup needs to be finished before we open the doors to the visitors at 11am.
Messe & Congress Center Basel
Messeplatz 21, 4058 Basel 
  • Use the unloading zone marked on the map below. The address is Clarahofweg 42
  • There are limited unloading bays; once you have unloaded you must move your vehicle without delay, to allow others to unload too
  • You must put your company name on an A4 sheet of paper and leave it in the front window of your car while you are in the unloading zone
  • If you have large loads to carry, it is suggested to bring a trolley or similar.
  • There are three elevators but only elevator 401 goes to the correct floor. The elevator is very slow and many people will be using it so please give yourself extra time. The correct floor will be indicated on the touchpad of the elevator. Elevator 401 unloads from the opposite door that you load in.
  • Use the rigid plastic signs to prevent the doors from closing, but be sure to remove them when you are finished or you will prevent the elevator from being used by others.
  • Follow the signs through the kitchen to the main hall.
  • You must move your car to the parking garage immediately after you have unloaded it
  • All parking options are paid and not included in your exhibitor package
  • The Messe Basel car park is the closest one and has 1,200 parking spaces available
  • You may not distribute flyers and other promotional material around the room or in the bathrooms. You must distribute them from your stand only.
  • Visitors sometimes try to distribute promotional material. This is not permitted. If you see a visitor distributing material please notify a member of our staff as soon as possible or inform the visitor that it is not permitted.
  • The Expo closes at 6 PM, PLEASE DO NOT PACK-UP EARLY, which would be a breach of your exhibitor agreement and health and safety regulations (and looks bad to visitors)
  • Table size is 180cm wide x 75cm deep x 73cm high
  • There will be approximately 40 cm between tables and 80 cm behind the table, however these figures may vary depending on your location
  • For the ones that order the add-on Back Wall: the portable white poster board will be placed behind your table (121 cm width x 186 cm height)
  • Tables, chairs and an A4 paper sign with your company’s name on it will be in position when you arrive.(Unless you have asked in advance to have them removed from your stand)
  • Tables and chairs can be removed from your stand upon advanced request (latest 2 weeks before the event). Tables and chairs removal will not be possible on the event day.
  • There are no back walls, you will either have an open back area, or be back to back with another stand
  • Electricity and white table cloths can be requested at an extra cost (latest 2 weeks before the event)
  • At a minimum, we strongly suggest you bring a tablecloth and decorations for your stand. We do not provide free tablecloths and stand decoration. We further encourage you to design an attractive and engaging presentation – remember; the better your engagement, the better your result will be from your attendance
  • Balloon decorations are allowed on your stand, however you are not allowed to inflate them with Helium INSIDE the venue due to health & safety regulations. Please bring them already inflated or use the outdoors Delivery Zone to inflate them.
  • Wi-Fi is managed by the Messe and Congress Center Basel and is free in the building. Expat-Expo GmbH does not offer support or guarantee a connection. If you need an exclusive Wi-Fi connection, please let us know and we will connect you directly with the venue to hire this service separately at your own cost.
  • Food & Drink exhibitors are allowed to sell cold and hot food on their stands, both for consumption on site and for later consumption.
  • Cooking inside the venue is not allowed, only warming (with no flames) is allowed in order to not trigger the fire alarms.
  • Did you forget to add Electricity to your stand? Have you decided to be a Sponsor after you entered your Exhibitor Order? Not a problem, you can go back to your order and modify your selections at this link: https://events.expat-expo.com/basel2025-exhibit/sign-in
  • Changes to your registration are not final until you have reached the Confirmation page, so make sure you continue through all the registration steps again when modifying your order.
  • Your invoice will be updated to reflect your changes and you can download it from the Confirmation page.
  • The Messe and Congress Center Basel are fully accessible. WOK:GO supports Switzerland’s tourism industry in addressing the travel requirements of people with disabilities, senior citizens and families with small children in an appropriate and targeted manner. 

Kindly note that animals are NOT allowed inside the Messe & Congress Center Basel, with the exception of assistance dogs, upon presentation of proof of official registration as a service animal. This is a rule from the venue we are renting and it can’t be changed by Expat Expo. 

  • Use your social media channels to advertise your presence at the Expat Expo
  • Use the hashtag #ExpatExpo in your posts and tag @expat_expo_switzerland (Instagram) / @ExpatExpoSwitzerland (Facebook) / @expat-expo (LinkedIn) / #ExpatExpo (X) so we can see your activity and reshare some of the posts in our accounts too
  • You can download our social media promo images here:

Instagram/X Post 

Download

Facebook/LinkedIn Post 

Download

Instagram/Facebook Story

Download
  • You can also download our logo here:

Expat Expo Logo

Download
  • Don’t just sit there – engage your audience!
  • Smile, be happy, ask open questions (How, Who, What, When, Where, Why)
  • What would make them laugh, smile, or ask more?
  • Set up your stand to be visually appealing and you’re half way there
  • What about a prize draw, free giveaway, or competition?
  • What is it about your company that you want to demonstrate? Use that as your focus for engagement
  • Think long-term. You may make sales on the day, but the real value typically comes long-term, from additional sales, referrals, and brand exposure. Make sure you take names, numbers, add to your email subscribers etc.
  • Need some tips or suggestions? Speak with us! We have a lot of experience
We can discuss:
  • ideas and suggestions
  • how to identify your target audience
  • how to engage visitors
  • the best ways to create and convert leads
Contact us via email office@expat-expo.com or book a call with us:

Contact us for any questions regarding the Expat Expo:

Expat-Expo GmbH

Schindellegistrasse 73
8808 Pfäffikon SZ, Switzerland

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REGISTER YOUR INTEREST TO EXHIBIT

Please submit your interest to exhibit at the Geneva Expo 2025. 

We will notify you by email with further details once registration officially opens.

I would like to receive an email notification when Exhibitors registration for the Geneva Expo opens.

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